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To remove extra spaces between words and within names in columns A and B, use the LEN function to count characters and then utilize the find and replace function in Excel. Select the cells with extra spaces, go to the Home tab, and press Find and Select. Choose the Replace option, add two space characters in the Find what section, and a single space character in the Replace with section. Click on Options and ensure Within Sheet and Look in are selected. Click Replace All repeatedly until all double spaced characters are replaced with a single space, leaving only one space between words.