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this is Karen from the QuickBooks team while connecting your bank is the easiest way to enter your expenses into QuickBooks there are times when you might need to enter an expense manually maybe you have an account that isnt connected to QuickBooks for some reason or you purchased something with cash or you purchased inventory outside your normal workflow lets go over how to create an expense manually in QuickBooks to start go to new and expense first choose who you paid if you dont see the name you can add it here next select the account you use to pay for this expense the default payment date is today but you can change that the payment method is optional if you want to specify how you paid for the expense select the category that best describes what you bought this will often be an expense but if this is something that youll use over and over again for many years like a vehicle or a computer you might categorize it as a fixed asset if you dont see an account that describes what
