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employers are required not just under state and federal law to maintain Personnel files employees should maintain Personnel files because it helps keep the employees information and Records organized state and federal law mandate when information should be kept and for how long with respect to the personnel file it used to be three years but as far as California requirement is concerned its now four years so you must maintain the file during the employees employment and then four years from the time they are no longer employed this is a legal requirement but its helpful to keep the file because it helps track an employees data and metrics related to the employee and their employment in keeping the personnel file ensuring confidentiality is Paramount must be kept in a safe and secure place where its unlikely to be lost damaged or accessed by unauthorized persons and in addition to keeping the personnel file employers should always make sure that they have a backup for these files
