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In this video, Katie Sanouris from CNRS Wealth Management explains how to fill out Form W-9. She advises using the paper form if received or visiting the IRS website to access it online. The W-9 form, which is one page with additional instructions, is a fillable PDF that can be saved. It's commonly used by sole proprietors, small business owners, independent contractors, and freelancers, who often receive it from companies for which they perform work. The information collected on Form W-9, including personal details and EIN numbers, is later utilized by the company to complete Form 1099, which is sent to the address provided.