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To create a job offer letter template, begin by downloading the OTBI Publisher plug-in from the Oracle Help Center. The first step is to download the seeded job offer template from OTBI, specifically the Job Offer Letter Sample for editing. Next, download the job offer letter data model, noting that only users with BI administrator privileges can copy content in OTBI. After copying the Job Offer Letter data model into the Custom Job Offer folder, create a data model to obtain the offer ID. When pasting the SQL query, ensure to update the Requisition Number and Candidate Number as needed. Finally, copy the Offer ID and retrieve the sample XML file to proceed.