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please come in its open hi Diana please come in hi mirror do you have a minute I would like to continue our morning conversation if you dont mind can we talk about meeting minutes sure I have one hour I can spare excellent so the company secretary is responsible for keeping the minutes of the meeting recording voting results maintaining attendance records and generally keeping track of everything that happens at an annual shareholder meeting this information is compiled into a written format and must be made available to all shareholders as well as the general public yes thats correct Amir what gets documented in the annual minutes first of all you need to understand that meeting minutes arent just a cheat sheet of what was said at last weeks staff meeting minutes may be formal legal documents that represent the official action of a companys board of directors or a government entities leadership because minutes are the official record of business and government activity it pays