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sometimes in Excel youll end up with data like this possibly exported from another system where youve got headings but blank cells below those headings so here we can see region and its only listed once and then blank to the end of the region and the employees in each region so you might have one or multiple employees but again blank below those employee names this is fine for reading the list but if you want to work with the data perhaps filter it or sort things then you need to fill in these blanks cells and heres a quick way to do that first well select columns a and B where there are blanks then on the ribbons Home tab go to find and select go to special in the go to special window click blanks and then click OK all the blank cells are selected now and were going to put in a very simple formula that just says get the value from the cell above so type an equal sign and then press the up arrow on your keyboard and you can see the formula here now has changed to a2 to fill that