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In Office 365 from Microsoft, as an administrator, you can assign a license to a user by accessing the admin box in the upper left corner. If you don't see it, make sure you are logged in as the administrator. In the Users section, you can edit a user who does not have a license, preventing them from using email. Click on the user, go to mail settings, and assign an Exchange Online license under product licenses. There are various licenses available depending on your purchase.