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To create a professional email signature, go to File Options Mail Signatures and click on New to enter a signature name. Click on Get signature templates for options, download and open a word file with templates to choose from. Select one you like, copy it, and paste into your email signature. Update your information, photo, and social links. Adjust the size and shape of your photo, then insert it into your signature. Delete the previous picture and paste the new one in its place.