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Commonly Asked Questions about Sample Letter Documents

Under your name and title, type Enclosure: or Attachment: to indicate that youve included additional documents. On the next line, provide a brief description of the contents. In a typical letter with an attachment, you might state Curriculum Vitae, for example.
These are the general rules you should follow to write a letter: Choose the right type of paper. Use the right formatting. Choose between block or indented form. Include addresses and the date. Include a salutation. Write the body of your letter. Include a complimentary close. List additional information.
Most business letters must include a return address (letterhead or your name and address), date, an inside address (receivers name and address), a salutation, body paragraphs, and a closing.
Write or type Enclosure followed by the name of the document or content attached. If youve included more than one document, use the plural Enclosures and indicate the number of enclosures afterward. The number should either follow a colon or be surrounded in parentheses.
What to include in your document request email or letter Introduce yourself. State who you are using full name, position and company name. Purpose for written request. Then, explain why you are writing. Call to action. Benefit to the client. Closing. Contact Information.
Rules for stand-alone lists: Use a heading, not a lead-in. Start each list item with a capital letter. Dont add full stops to the end of any of the list items (even the last item). Indent each list item if it helps people scan the content.
If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures below the closing. As an option, you may list the name of each document you are including in the envelope.
You can simply write, Please find attached. or its short form: PFA. Attached is the correct word for electronic communication. After skipping another line, write the body of the letter. Use standard paragraph formatting to make the letter as easy to read and understand as possible.