Professional Corporation Annual Minutes

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Commonly Asked Questions about Professional Corporation Annual Minutes

How long should corporate minutes be kept?

Youre not required to file meeting minutes with the state, but you should maintain them in a secure location along with your other important documents, such as articles of incorporation. Its a good idea to keep minutes for seven years in the event of an audit.

What happens if a corporation does not have an annual meeting?

Failure to hold annual meetings could allow creditors to pierce the corporate veil to pursue shareholders personal assets to satisfy the businesss debts.

What are corporate minutes for a corporation?

Corporate meeting minutes typically include: The meetings date, time and location. A list of attendees and absentees, including any present board members or officers. Agenda items. Summaries of all discussion points. Details of all activities completed or agreed upon. Results of any votes or motions.

Does a corporation need annual minutes?

What Are Annual Meeting Minutes? Corporate annual meeting minutes serve as a record of a businesss annual meeting. Most states except for Delaware, Kansas, Nevada, North Dakota, and Oklahomarequire corporations to keep meeting minutes (this applies to the Board of Directors meetings, too).

What happens if you dont keep corporate minutes?

Failure to comply with state law can have severe consequences, the most severe of which is the loss of liability protection. Without this protection, your personal assets could be liable for your companys debts or lawsuits.

Do annual meeting minutes need to be approved?

Until the meeting minutes are approved, they are not considered an official record of the meeting. Approval is a critical step that cannot be missed.

Are annual minutes required for a corporation?

Corporate annual meeting minutes serve as a record of a businesss annual meeting. Most states except for Delaware, Kansas, Nevada, North Dakota, and Oklahomarequire corporations to keep meeting minutes (this applies to the Board of Directors meetings, too).