Top EMS Document Management alternatives for small business to try

What are the best alternatives to EMS Document Management for smaller companies?

The 10 competitors and alternatives to EMS Document Management for small businesses include: DocHub, EFileCabinet, M-Files, PandaDoc, PaperPort. See below for additional information on the most popular EMS Document Management alternatives competitors for small businesses.

In-depth information on the most popular EMS Document Management alternatives and competitors for small businesses.

DocHub

With an eye on advanced security, seamless collaboration, diverse editing tools, and impeccable compliance standards, DocHub sets itself apart as a go-to choice for both SMBs (Small and Medium-sized Businesses) and large enterprises. It offers a concrete solution that caters to the heart of business needs, making document management a business-driving factor and not a burden.

Key feature

• Branding: DocHub's custom branding feature allows small businesses to make their documents more consistent and uniform by incorporating company logos and branding assets.
• Search text in PDF: The search text feature in DocHub allows users to quickly locate specific information within their PDFs without having to manually scan each page.
• Intuitive Dashboard: DocHub's intuitive dashboard design enhances business productivity by ensuring that document navigation and approval status tracking is a hassle-free experience for you and your team.

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EFileCabinet

eFileCabinet is an intuitive document management system designed to meet the needs of small businesses.

Key feature

• Smart Search: eFileCabinet's smart search feature allows users to quickly locate specific documents using keywords, tags, or metadata. This feature saves time and minimizes the hassle of manually browsing through numerous files.
• Integrations: eFileCabinet offers seamless integrations with popular business applications such as Microsoft Office, Salesforce, and QuickBooks. This feature enables small businesses to easily access and manage documents from within their existing software ecosystem.
• Mobile Access: With eFileCabinet's mobile app, small business owners and employees can access their documents on the go, from any mobile device. This feature enhances productivity and facilitates remote work.

M-Files

M-Files is a versatile document management solution that caters to the needs of small businesses.

Key feature

• Version Control: M-Files ensures version control by automatically tracking and managing document revisions. Users can easily retrieve previous versions and track changes, enabling efficient collaboration and mitigating the risk of data loss.
• Metadata Tagging: M-Files utilizes metadata tagging to categorize and organize documents based on custom attributes. This feature simplifies document retrieval and enables users to find relevant information faster.
• Advanced Security: M-Files offers advanced security features such as granular access controls, encryption, and audit trails. Small businesses can confidently protect their sensitive data and ensure compliance with industry regulations.

PandaDoc

PandaDoc is a user-friendly document management platform optimized for the needs of small businesses.

Key feature

• Document Templates: PandaDoc provides a wide range of customizable document templates, making it easy for small businesses to create professional-looking proposals, contracts, and other business documents quickly.
• e-Signature Integration: With PandaDoc's e-signature integration, small businesses can digitally sign and collect signatures on documents with ease. This feature eliminates the need for physical paperwork and speeds up the approval process.
• Analytics and Insights: PandaDoc offers analytics and insights into document performance, such as views, time spent, and recipient interactions. This feature helps small businesses understand engagement levels and optimize their document strategies.

Looking for the right PDF solution?

DocHub makes it easy to edit, sign and share documents

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PaperPort

PaperPort is a reliable document management solution that caters to the specific requirements of small businesses.

Key feature

• Scanning and OCR: PaperPort facilitates the scanning of physical documents and performs OCR (Optical Character Recognition) to convert them into searchable and editable digital files. This feature enhances document accessibility and saves time.
• PDF Creation and Editing: With PaperPort's built-in PDF creation and editing tools, small businesses can create, modify, and annotate PDF documents effortlessly. This feature empowers users to efficiently work with digital files and collaborate effectively.
• Folder Organization: PaperPort provides a hierarchical folder structure for organizing documents, making it easy to categorize and manage files. This feature promotes a systematic approach to document management and ensures easy retrieval.

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Edit, sign and share documents and forms with ease

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Evaluate the three top-rated alternative solutions to EMS Document Management from above and come to know why they are so great for small companies.

DocHub

DocHub is an all-in-one solution that fits like a glove for the needs of today's businesses, from document editing and sharing to security and compliance. Whether you're a local business or a multinational corporation, DocHub’s features aim to keep your document processes flowing as smoothly as silk without breaking the bank.

Key features

• Drag-and-drop interface: Users can intuitively arrange pages, add fillable fields and document elements, and move them around within documents, making the process of creating professional-looking files easier and more efficient.
• Folder management: For small businesses looking to maintain an easy-to-navigate workspace, DocHub allows for grouping documents, sign requests, or templates into folders, simplifying content organization.
• Ability to create separate organizations: With DocHub, users have the flexibility to create separate organizations within their accounts while facilitating better organization and ensuring various projects remain coordinated.

EFileCabinet

eFileCabinet offers a user-friendly and cost-effective EMS Document Management solution, making it an ideal choice for small businesses.

Key features

• Intuitive Document Organization: Allows small businesses to easily categorize and retrieve documents, reducing time spent searching for information.
• Secure File Sharing: Enables small businesses to securely share documents with clients or team members, enhancing collaboration and communication.
• Automated Backup and Recovery: Provides small businesses with peace of mind by automatically backing up and protecting their important documents, minimizing the risk of data loss.

M-Files

M-Files offers a versatile and scalable EMS Document Management solution that caters to the specific needs of small businesses.

Key features

• Intelligent Metadata-driven Architecture: Allows small businesses to organize documents based on metadata, making it easier to find and manage information effectively.
• Version Control and Collaboration: Enables small businesses to track document versions and collaborate with team members in real-time, ensuring seamless teamwork.
• Compliance and Security: Provides small businesses with robust compliance and security features, ensuring that sensitive documents are protected and meeting industry regulations.

Overall, these alternatives offer a great combination of features, usability, and affordability, making them suitable for small businesses that need to create, edit, and manage PDFs efficiently without breaking the bank.