Free Alternatives to OpenKM in a Nutshell

What are the 10 best Free OpenKM competitors and alternatives?

The 10 best free competitors and alternatives to OpenKM for small businesses include DocHub, Nuxeo, ONLYOFFICE Community Edition, LogicalDOC Community Edition, Seafile Community Edition, Mayan EDMS, Paperless, Docspell, Zimbra

All the details you need to know about Free Alternatives to OpenKM

DocHub

Enjoy seamless online document management with DocHub. Access all essential tools and features for free, share your documents with other contributors and create Templates for frequently used forms. Connect with your customers across the globe without stress.

Key feature

• OCR (Optical Character Recognition): Easily handle scanned documents, and edit, eSign, and collaborate on them with your team using a free OCR feature.
• Robust Search Functionality: Easily locate keywords or specific paragraphs in PDFs using Search in PDF feature without manually looking for them on each page.
• Labels and folders: Improve your document organization and storage using specific labels and folders, group documents, eSign requests, and templates to alleviate your team's daily document management.

Try DocHub for free

Nuxeo

Nuxeo is a modern open-source Content Services Platform that allows organizations to manage, store, and share their digital content widely.

Key feature

• Custom Metadata: Nuxeo supports custom metadata fields, enabling users to add specific information, which improves searchability and categorization.
• Workflow Automation: It includes workflow automation capabilities that streamline business processes, enhancing productivity and efficiency.
• Document Lifecycle Management: Nuxeo effectively manages the lifecycle of documents, from creation to archiving, ensuring proper handling at each stage.

ONLYOFFICE Community Edition

ONLYOFFICE Community Edition combines document management with office collaboration tools, making document creation and sharing a breeze.

Key feature

• Collaborative Editing: With real-time collaborative editing, multiple users can work on a document simultaneously, enhancing teamwork and efficiency.
• Document Storage: ONLYOFFICE provides secure document storage and management, allowing users to easily upload, store, and retrieve their files.
• Integration with Other Tools: You can integrate ONLYOFFICE with other applications, which expands its functionality and allows for a smoother workflow.

LogicalDOC Community Edition

LogicalDOC Community Edition is a document management system that excels in providing easy access and management of digital documents.

Key feature

• Web-Based Access: Users can access their documents via a web-based interface from anywhere, making remote work and flexibility easier.
• Full-Text Search: LogicalDOC features full-text search capabilities, allowing users to find documents quickly and efficiently based on their content.
• Role-Based Access Control: It offers role-based access control, ensuring document security while allowing teams to collaborate effectively.

Looking for the right PDF solution?

DocHub makes it easy to edit, sign and share documents

Try it for free

Seafile Community Edition

Seafile Community Edition is a file hosting solution that focuses on secure syncing and collaboration.

Key feature

• File Syncing: Seafile provides efficient file syncing across devices, ensuring that files are always up-to-date regardless of the platform.
• Team Collaboration: It promotes team collaboration with shared libraries and collaborative editing features, making it easier for teams to work together.
• Encryption Options: With Seafile, users can encrypt their files for added security, providing peace of mind when managing sensitive information.

Mayan EDMS

Mayan EDMS is an open-source document management system designed to simplify the way organizations manage electronic documents.

Key feature

• Document Organization: Users can organize documents by categories and tags, which enhances the overall searchability and retrieval of files.
• Customizable Workflow: Mayan EDMS allows users to customize workflows to match specific business needs, enhancing efficiency in document handling.
• User Management: It includes features for comprehensive user management and permissions, ensuring that access is controlled and secure.

Paperless

Paperless is a lightweight document management system focused on helping users manage their scanned documents efficiently.

Key feature

• Document Scanning: It offers easy document scanning features that help users digitize their paper files quickly.
• Tagging System: Users can tag documents to organize them effectively, improving searchability and retrieval speed.
• Document Preview: Paperless allows users to preview documents before opening them, saving time and improving workflow efficiency.

Work smarter with DocHub

Simplify document editing, signing, distribution and form completion

Try it for free

Docspell

Docspell is a self-hosted document management solution designed for storing and organizing various types of documents.

Key feature

• Automatic Document Indexing: With automatic indexing, Docspell categorizes documents based on content, making it easy to find them later.
• Open Document Format Support: It supports various open document formats, ensuring flexibility in handling different file types.
• Personal and Team Use: Docspell is suitable for both personal and team usage, providing the necessary tools for collaborative document management.

Zimbra

Zimbra is a collaboration suite with document management and email features, suitable for businesses looking for an all-in-one solution.

Key feature

• Email and Calendar Integration: Zimbra integrates email and calendar functions, making it easy to manage documents related to meetings and communication.
• Shared Document Folders: Users can create shared folders for group access, enhancing collaboration on documents and files across teams.
• Task Management: Zimbra includes task management features that help users keep track of projects and deadlines related to their documents.

Choose a better solution

Edit, sign and share documents and forms with ease

Try DocHub for free

Shortlist: Top 3 Free OpenKM Alternatives

DocHub

DocHub offers quick access to all essential tools relevant to daily document management. Get a free, flexible, and secure document management solution. Access eSigning, editing, creation tools, and cloud-based integrations in one place.

Key features

• Automatic save and backup: DocHub ensures that all your documents are kept secure and updated with advanced free autosave and backup features.
• Advanced Audit Trail: Maintain transparency and accountability at every stage of document management, enhance compliance and security, and quickly spot errors with the free audit trail feature.
• Multi-platform accessibility: Create, edit, and eSign your documents on any platform for free with DocHub’s adaptable and flexible interface and mobile device support and optimization.

Nextcloud

Nextcloud provides a secure and flexible platform for businesses focused on data privacy. Its free version allows complete control over data, which is essential for companies wanting to maintain confidentiality.

Key features

• File Sharing: Nextcloud enables easy file sharing with teammates and clients, ensuring smooth collaboration.
• Data Synchronization: You can sync files across different devices, providing seamless access to important documents from anywhere.
• Customizable Interface: Nextcloud allows users to tailor the interface to meet their needs, making it user-friendly for all team members.

ONLYOFFICE

ONLYOFFICE offers a powerful document editor along with a free version that caters well to the needs of small businesses. With its collaborative editing and integration features, companies can work together effectively on documents without additional costs.

Key features

• Document Editing: ONLYOFFICE allows for real-time collaborative editing of documents, enhancing teamwork and productivity.
• Integration with Other Apps: The product integrates smoothly with popular tools, ensuring you can work in your preferred environment.
• Version History: ONLYOFFICE keeps a complete history of document changes, providing peace of mind in case of errors or necessary revisions.

Overall, these free alternatives to OpenKM offer a great combination of features, usability, and affordability, making them suitable for small businesses that need to create, edit, and manage PDFs efficiently without breaking the bank.