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To send a fax, first, you need the recipient's dedicated fax number. Place your documents in the document feed of your fax machine. Enter the recipient's fax number and press the "fax send" button. The machine will scan and send the documents. You'll hear noise during this process, known as the "handshake," which indicates communication between the two fax machines. This includes agreement on the sending speed. Once the fax is successfully sent, your machine will display a confirmation, and you can also configure it to print a transmission report confirming that the fax was sent.