Send Patient Medical History via Email

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Aug 6th, 2022
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Simple guide on the way to Send Patient Medical History via Email

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Follow these basic steps to Send Patient Medical History via Email utilizing DocHub:

  1. Sign in for your account or sign up for free with your Google account or e-mail address.
  2. Select a document you want to upload from the computer or integrated cloud storage service (Box, Google Drive, or OneDrive).
  3. Gain access to DocHub top-notch editing tools with a user-friendly interface and modify Patient Medical History in accordance with your needs.
  4. Send Patient Medical History via Email and save changes.
  5. Easily fix any mistakes before continuing together with your document export.
  6. Download, export and deliver or conveniently share your papers together with your co-workers and clients.
  7. Come back to your papers or create Templates to improve your efficiency

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How to Send Patient Medical History via Email

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In this tutorial, you'll learn techniques such as restatement, reflection, and clarification to effectively obtain and document patient information. Begin by greeting the patient warmly and identifying yourself, explaining your role in updating their medical record. Ensure confidentiality by choosing a quiet, private area for the interview. Clarify the need for accurate information, then complete the history form using therapeutic communication techniques. Record the patient's full name (including middle initial), address (with apartment number and zip code), marital status, gender, age, date of birth, phone numbers (home, cell, and work), insurance details, and employer's information, checking for accuracy against existing electronic records if necessary.

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.
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What information can be shared without violating HIPAA? All information can be shared without violating HIPAA provided it is shared for a permissible use or disclosure or the entity sharing the information has obtained a written authorization from the subject of the information.
At its essence, HIPAA compliant email ensures that an email with PHI is delivered securely to the recipients inbox. However, most regular consumer and business email providers such as Yahoo! or Gmail arent set up to be HIPAA compliant without specific configuration.
Does HIPAA require encryption? Yes, HIPAA requires encryption of protected health information (PHI) and electronic PHI (ePHI) of patients when the data is at rest, meaning the data is stored on a disk, USB drive, etc.
Currently AES 128, 192, or 256-bit encryption is recommended. For many HIPAA-covered entities, especially smaller healthcare providers that do not have in-house IT staff to ensure their email is HIPAA-compliant, the use of a third-party HIPAA compliant email service provider is strongly recommended.
Although no HIPAA rule is violated when emailing patient names, it is necessary to remember not to use the name of the patient and other PHI on the emails subject line. Putting sensitive information in the subject line could allow unauthorized individuals to view the information.
HIPAA does not prohibit the electronic transmission of PHI. Electronic communications, including email, are permitted, although HIPAA-covered entities must apply reasonable safeguards when transmitting ePHI to ensure the confidentiality and integrity of data.
Sending PHI via unencrypted email does not violate HIPAA, but Covered Entities and Business Associates must take reasonable steps to ensure the patient understands and acknowledges the risk of unsecured email transmission.
HIPAA requires that PHI remains secure both at rest and in transit. That means PHI must be protected (e.g., by unique user accounts and passwords) while sitting on workstations and servers and encrypted each time the email crosses the Internet or other insecure networks.

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