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when an object is saved into m-files the system will attempt to index the metadata and the contents of the most general file types the search in m-files leverages the search indices to return the search results faster but as files are added and edited in the vault the search index gets fragmented by time therefore its recommended that you rebuild the search index roughly every three months during the rebuild in file search wont completely work properly so weve instituted a workaround so the response time isnt really thrown off the workaround involves creating parallel index files for the vault this requires making registry key changes and is explained in more detail in the supplemental material you can also reset the thumbnails generally m-files attempts to create the thumbnails automatically if youve added a new application though you can click reset thumbnails and attempt to build thumbnails for new file types the last thing to talk about here is verify and repair this feature