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reducing the file size of your PowerPoint presentations instructions for Mac users with your PowerPoint presentation open go to the file menu click compress pictures make sure the picture quality is set to 220 PPI this resolution is appropriate for most purposes check the box next to delete cropped areas of pictures click OK then it is recommended that you re save the file so click save as and give the file a new name this means you will keep a copy of the original file with the full size high resolution images in case you need it in future you