Organize Pages Professional Employee Record

Aug 6th, 2022
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How to Organize Pages Professional Employee Record

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In this video tutorial, the focus is on file organization, starting with the physical file system before moving to digital organization in the next installment. The presenter humorously sets the stage for what may seem mundane, by promising exciting content like sports cars and explosions, though the actual topic is about organizing files. They jokingly mention using explosion footage throughout the video. The presenter shares their personal experience with physical files, indicating their own system is small, and emphasizes the importance of understanding the physical aspect of file organization before tackling digital files.

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Tips for sorting personnel files Create some file backups. Use both electronic and physical filing systems. Use a consistent organization method. Create a checklist for tasks. Input formal company documents. Train HR staff members.
The main documents to file include general information (name, address, phone number); hiring forms (application, resume, job description); official employee agreements (union contracts, non-compete agreements); compensation or salary data; performance evaluations; and post-employment information (termination letter,
Sections. Label each employee folder with the name, department and date of hire. Create individual sections within the folder for different types of information, such as forms related to hiring, tax documents, compensation, attendance, disciplinary action, annual reviews and documents related to benefits.
Because the Fair Labor Standards Act (FLSA) does not require a particular order or form of records, wage records may be maintained electronically. If records are stored electronically, records must be available for copying and transcription upon request by representatives of the Department of Labor (DOL).
Tips for sorting personnel files Create some file backups. Use both electronic and physical filing systems. Use a consistent organization method. Create a checklist for tasks. Input formal company documents. Train HR staff members.
In most cases, youll need to maintain three types of employee records: personnel, payroll, and medical files. Personnel files cover employment history and should include hiring documents, employee and emergency contact information, and a signed acknowledgment of your companys employee handbook.
By far the safest, most reliable method of keeping employee personnel files in one place is storing them within HR software. With HR software, youll be able to keep important documents secure and limit the people who can access them.
To organize electronic files, you should create folders that clearly explain your organizational method. You can organize files by employee, in which case youll have a folder with the employees name that contains all of the related documents.

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