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Business letters are an effective way to convey messages in a formal and polished manner. They are versatile and can be used for various purposes, including official requests, announcements, and cover letters. One common format is the block format, which features left-justified text, single spacing, and double spaces between paragraphs, ensuring simplicity and readability. The letter begins with your mailing address, the full date, and the recipient's name, company, and address. When greeting the recipient, use their title and last name, adding a colon at the end. If the title is unknown, use the full name instead. The first paragraph of the body should introduce yourself and state your main point, with subsequent paragraphs providing further details.
