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A purchase order (PO) is a key document in the purchasing process between a buyer and a seller. It outlines the negotiated terms of the purchase, including the type, volume, price of goods or services, and delivery date. After negotiations, the buyer sends the PO to the seller. If the seller agrees to the terms, they confirm the PO, establishing a legally binding contract. This process is crucial for business owners to understand as it formalizes the transaction.