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This video discusses the process of holding an Annual General Meeting (AGM) in a company. The board of directors calls for an AGM and sends notice to all shareholders 21 days prior, as required by the Companies Act. The notice includes details of dates, time, location, and agenda. Shareholders can be notified via email if mentioned in the company's memorandum of incorporation. An AGM can be called at short notice with shareholder agreement. The chairperson, not necessarily a director, leads the meeting, and a designated person takes minutes. Shareholders have the right to appoint a proxy.