Correct zip in excel smoothly

Aug 6th, 2022
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How to Correct zip in excel

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hello and welcome to the point from nav attend this week well look at fixing zip code errors in Excel in Microsoft Word mail merge so lets look at my Microsoft Excel data file that Im going to be creating labels from you can see that I have a couple zip codes here that are from the state of New Jersey and New Jersey zip code start with zero and I know some other states might also as well and what happens is Microsoft Excel actually strips out those leading zeros for some reason and the way to fix that in Excel is to just click this column right-click choose format cells and under number choose special and then zip code and click OK you can see that all the zeros have been restored so thats good but when I go into Microsoft Word to create labels Ill find that thats not the case Ill go straight what I mean close this open Microsoft Word and choose the mailings tab under start mail merge choose step by step mail merge wizard Im going to be creating labels so then click Next the

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Removing extra dashes from Zip Codes Add a new column in the spreadsheet to the right of the Zip Code column. Click on the Zip Code column. Select Data --Text to Columns. Select Delimited Click Next. Check the Other checkbox; enter a dash in the box next to Other Click Next.
The most complete ZIP Code is a nine-digit number consisting of five digits, a hyphen, and four digits, which the USPS describes by its trademark ZIP+4. The correct format for a numeric ZIP+4 code is five digits, a hyphen, and four digits.
If you use the formula =TEXT(A2,00000), if will convert a number to a five-character text string. If the number is under five digits, it will add leading zeros to make it five characters. Which will make it a proper zip code. Then just fill the formula down so it converts all of your numbers.
Select the cell or range of cells that you want to format. , click Custom. In the Format Cells dialog box, under Category, click Custom. In the Type box, type *0 followed by the postal code format that you want to use.
Shorten to Five Digits Insert a new column to the right of your current zip code column. Type or copy and paste =LEFT(C2,5) , replacing C2 with your cells identifier. Drag the formula down the rest of your column.
Display numbers as postal codes Select the cell or range of cells that you want to format. To cancel a selection of cells, click any cell on the worksheet. On the Home tab, click the Dialog Box Launcher. next to Number. In the Category box, click Special. In the Type list, click Zip Code or Zip Code + 4.
Use the 00000 format to display a number with five digits. When you use this format, the numbers that you type and the numbers that Microsoft Excel displays are listed in the following table.
Steps Select the cell or range of cells that you want to format. Press Ctrl+1 to load the Format Cells dialog. Select the Number tab, then in the Category list, click Custom and then, in the Type box, type the number format, such as 000-00-0000 for a social security number code, or 00000 for a five-digit postal code.

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