Blot PII in VIA

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How to blot PII in VIA

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hey everyone my name is shane sexton iamp;#39;m a cyber security instructor and in this video we are going to take a look at pii and privacy so personally identifiable information first off letamp;#39;s define that well itamp;#39;s anything that can identify a unique individual or uniquely identify an individual so it could be a single data point like a social security number that really just points to one person or it could be a combination of data points that are enough to uniquely identify someone so maybe a date of birth and an ip address is more than enough for us to say well those correspond to this person and only this person so thatamp;#39;s kind of what pii is itamp;#39;s just the data or enough data to identify someone uniquely and it is a bit of a challenge because thereamp;#39;s lots of laws that protect pii tons of them but at the same time we do need to collect it for business transactions or consumer transactions financial institutions need to collect pii and the l

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How do I mark PII in an email?

If you are sending PII, include CUI in the subject of the email. following CUI. Also include a CUI indicator block after the body of the email.

What is the preferred method for mailing sensitive PII externally?

When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone. [See the instructions in the Handbook for Safeguarding Sensitive PII.]

What is an acceptable method of transmitting sensitive PII outside of the DOI environment?

Alternatives to emailing sensitive data include delivering it via the DoD Safe Access File Exchange (SAFE), in person, by courier, or by secure Fax. The secure Fax number for NDU Security is (202) 685-3765. Information submitted via any of these methods must include a DD Form 2923, Privacy Act Data Cover Sheet.

What is a safe way to send personally identifiable information via email?

You can do it using one of these methods: Encrypt email messages. Send encrypted email attachments. Password-protect email attachments. Skip emails and use a client portal.

Can you email PHI information?

Limit the information you include in an email to the minimum necessary for your clinical or billing purpose. Whenever possible, avoid transmitting highly sensitive PHI (for example, mental health, substance abuse, or HIV information) by email.

Is it safe to send PII over email?

send emails that include personal identifying information, or emails that include attachments with PII? Answer: Email should NEVER contain any PII in the subject line or body of the email; even if it is being accessed on the secure WIPA laptop. If there is a need to send PII, it MUST be in an encrypted attachment.

What is the proper procedure for sharing sensitive PII?

Encrypt Sensitive PII stored on CDs, DVDs, hard drives, floppy disks, and other removable media prior to mailing or sharing. Also, ensure that the media is properly labeled. Always verify that the recipient received the information. Note that FOIA requests may require different handling.

Can personal data be sent via email?

Sending personal data by email. Another common method of sharing information is by email. By necessity the TO, FROM, DATE and SUBJECT fields of an email are transmitted in plaintext and may be accessed by any unintended recipient or third-party who intercepts the communication.

What is the best practice for handling PII?

Best Practices for PII Security: 6 Simple Steps Identify the PII your organization uses. Locate where PII is stored, and where it moves. Classify PII in terms of sensitivity. Govern access to PII and establish an acceptable usage policy. Implement an encryption solution. Back up your solution with training.

Can you send PII via email?

Sending PII to other (non SSA/TPM) email addresses If EN employees are using the ENs own or any other non-SSA email system (e.g., Yahoo!, Gmail), they may send email messages transmitting PII only if the PII is entirely contained in an encrypted attachment.

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