Regular Meeting Minutes 2025

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There are three standard meeting minutes formats: action, discussion, and verbatim.
Roberts Rules (Section 48:1-16) state that the minutes should contain mainly a record of what was done at the meeting, not what was said by the members. Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meetings order of business (agenda).
Meeting Minutes Template: Organization Name. Meeting Minutes. Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: [List of any members who were not present] Approval of Agenda: The agenda was reviewed and approved. Approval of Minutes:
Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.
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Generally, recording the meeting is a good idea. If you miss something or need to double-check your notes, you can refer back to the audio (but be sure to check with the organizer that you can). Typing on a laptop is the quickest, most efficient way to take effective meeting minutes.

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